Manage planning for a Level 2 incident Evidence Guide

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Evidence Guide: PUAOPE025A - Manage planning for a Level 2 incident

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

PUAOPE025A - Manage planning for a Level 2 incident

What evidence can you provide to prove your understanding of each of the following citeria?

Establish planning section

Initial briefing including information required to manage the planning requirements for the incident is sought and obtained from Incident Controller.
Current and forecast operational activities and resource levels are determined.
Planning Section objectives and tasks are identified.
Planning structure appropriate to nature of the incident is developed and required planning resources are identified and obtained.
Planning Section units are established, tasks are delegated and briefings are given to delegated personnel.
Safe work practices, and health and welfare arrangements for work area are implemented and monitored.

Initial briefing including information required to manage the planning requirements for the incident is sought and obtained from Incident Controller.

Completed
Date:

Teacher:

Evidence:

Current and forecast operational activities and resource levels are determined.

Completed
Date:

Teacher:

Evidence:

Planning Section objectives and tasks are identified.

Completed
Date:

Teacher:

Evidence:

Planning structure appropriate to nature of the incident is developed and required planning resources are identified and obtained.

Completed
Date:

Teacher:

Evidence:

Planning Section units are established, tasks are delegated and briefings are given to delegated personnel.

Completed
Date:

Teacher:

Evidence:

Safe work practices, and health and welfare arrangements for work area are implemented and monitored.

Completed
Date:

Teacher:

Evidence:

Manage Planning Section

Planning requirements are reviewed and adjusted as required throughout the incident.
Workload and progress are monitored.
Planning Section meetings are conducted as required.
Communications Plan is developed, reviewed and implemented as necessary.
Records are kept of resources requested, en route, allocated to, and released from the incident.
Maps and schematic plans are produced to meet incident requirements .
Document management and record keeping systems are established in accordance with agency requirements.
Log of activities is kept.
Management support services are provided in a timely and effective manner as requested.
Incident risk management plans is developed.

Planning requirements are reviewed and adjusted as required throughout the incident.

Completed
Date:

Teacher:

Evidence:

Workload and progress are monitored.

Completed
Date:

Teacher:

Evidence:

Planning Section meetings are conducted as required.

Completed
Date:

Teacher:

Evidence:

Communications Plan is developed, reviewed and implemented as necessary.

Completed
Date:

Teacher:

Evidence:

Records are kept of resources requested, en route, allocated to, and released from the incident.

Completed
Date:

Teacher:

Evidence:

Maps and schematic plans are produced to meet incident requirements .

Completed
Date:

Teacher:

Evidence:

Document management and record keeping systems are established in accordance with agency requirements.

Completed
Date:

Teacher:

Evidence:

Log of activities is kept.

Completed
Date:

Teacher:

Evidence:

Management support services are provided in a timely and effective manner as requested.

Completed
Date:

Teacher:

Evidence:

Incident risk management plans is developed.

Completed
Date:

Teacher:

Evidence:

Collect and evaluate information on the current and forecast situation

Information sufficient for incident prediction is collected regarding the current incident situation.
Incident predictions and options analysis covering new and emerging risks are provided using appropriate models.
Specialist technical information and incident behaviour predictions are provided to the IMT.
Procedures to identify, mitigate and monitor all risks related to the incident are established.
Current and predicted key risk exposures are identified and impacts are mitigated where possible.
Effectiveness of risk mitigation strategies is monitored and strategies are adjusted as required.

Information sufficient for incident prediction is collected regarding the current incident situation.

Completed
Date:

Teacher:

Evidence:

Incident predictions and options analysis covering new and emerging risks are provided using appropriate models.

Completed
Date:

Teacher:

Evidence:

Specialist technical information and incident behaviour predictions are provided to the IMT.

Completed
Date:

Teacher:

Evidence:

Procedures to identify, mitigate and monitor all risks related to the incident are established.

Completed
Date:

Teacher:

Evidence:

Current and predicted key risk exposures are identified and impacts are mitigated where possible.

Completed
Date:

Teacher:

Evidence:

Effectiveness of risk mitigation strategies is monitored and strategies are adjusted as required.

Completed
Date:

Teacher:

Evidence:

Disseminate information on the current and forecast situation

Incident information services are provided as appropriate to incident personnel, the media and the public.
Information is provided to the IMT relevant to controlling the incident and potential safety issues.
Information display boards are prepared and maintained.
Information regarding the extent of the impact of the incident on community and stakeholders is communicated in a manner suitable to community and stakeholders.
Information provided to the media is current, timely to meet media needs, and is consistent with incident requirements and local knowledge.
Organisational requirements for media liaison are applied.
Collected information is sorted into categories.
Information sharing and transition arrangements with recovery agencies are established and maintained.

Incident information services are provided as appropriate to incident personnel, the media and the public.

Completed
Date:

Teacher:

Evidence:

Information is provided to the IMT relevant to controlling the incident and potential safety issues.

Completed
Date:

Teacher:

Evidence:

Information display boards are prepared and maintained.

Completed
Date:

Teacher:

Evidence:

Information regarding the extent of the impact of the incident on community and stakeholders is communicated in a manner suitable to community and stakeholders.

Completed
Date:

Teacher:

Evidence:

Information provided to the media is current, timely to meet media needs, and is consistent with incident requirements and local knowledge.

Completed
Date:

Teacher:

Evidence:

Organisational requirements for media liaison are applied.

Completed
Date:

Teacher:

Evidence:

Collected information is sorted into categories.

Completed
Date:

Teacher:

Evidence:

Information sharing and transition arrangements with recovery agencies are established and maintained.

Completed
Date:

Teacher:

Evidence:

Prepare incident action plan and brief IMT

Options and recommendations for objectives and strategies for controlling the incident are developed in consultation with the IMT and are produced for IMT consideration.
Risks and likely outcomes associated with preferred and alternative incident objectives and strategies are specified.
Incident Controller and other IMT members are briefed, and incident objective and strategies are determined by the Indent Controller.
Incident Action Plan (IAP) is prepared for the subsequent operations period and is distributed/disseminated on time.
Recovery and changeover plans are developed to tie in with the IAP.
Plans developed are in accordance with agency workplace policies, industrial awards and agreements.

Options and recommendations for objectives and strategies for controlling the incident are developed in consultation with the IMT and are produced for IMT consideration.

Completed
Date:

Teacher:

Evidence:

Risks and likely outcomes associated with preferred and alternative incident objectives and strategies are specified.

Completed
Date:

Teacher:

Evidence:

Incident Controller and other IMT members are briefed, and incident objective and strategies are determined by the Indent Controller.

Completed
Date:

Teacher:

Evidence:

Incident Action Plan (IAP) is prepared for the subsequent operations period and is distributed/disseminated on time.

Completed
Date:

Teacher:

Evidence:

Recovery and changeover plans are developed to tie in with the IAP.

Completed
Date:

Teacher:

Evidence:

Plans developed are in accordance with agency workplace policies, industrial awards and agreements.

Completed
Date:

Teacher:

Evidence:

Participate in the IMT

IMT planning meetings are scheduled and conducted in accordance with the Incident Controller's requirements.
IMT is kept informed of current and predicted incident situation and progress towards incident objectives and strategies.
Specialist information requirements are obtained and provided as required by the IMT.
Strategic advice is provided to the IMT based on interpretation of information received.
Incident Controller is briefed on analysis of progress against IAP as required.
Liaison with other members of the IMT is undertaken as required.

IMT planning meetings are scheduled and conducted in accordance with the Incident Controller's requirements.

Completed
Date:

Teacher:

Evidence:

IMT is kept informed of current and predicted incident situation and progress towards incident objectives and strategies.

Completed
Date:

Teacher:

Evidence:

Specialist information requirements are obtained and provided as required by the IMT.

Completed
Date:

Teacher:

Evidence:

Strategic advice is provided to the IMT based on interpretation of information received.

Completed
Date:

Teacher:

Evidence:

Incident Controller is briefed on analysis of progress against IAP as required.

Completed
Date:

Teacher:

Evidence:

Liaison with other members of the IMT is undertaken as required.

Completed
Date:

Teacher:

Evidence:

Monitor and review planning functions

Allocation and performance of resources is monitored and reviewed.
Incident reports are produced as required.
After action reviews and post incident analyses are initiated and/or participated as required.
Briefings/debriefings are conducted as required.

Allocation and performance of resources is monitored and reviewed.

Completed
Date:

Teacher:

Evidence:

Incident reports are produced as required.

Completed
Date:

Teacher:

Evidence:

After action reviews and post incident analyses are initiated and/or participated as required.

Completed
Date:

Teacher:

Evidence:

Briefings/debriefings are conducted as required.

Completed
Date:

Teacher:

Evidence:

Assessed

Teacher: ___________________________ Date: _

Signature: ________________________________________________

Comments:

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.
Critical aspects for assessment and evidence required to demonstrate competency in this unit	Assessment must confirm the ability to: collect, evaluate and disseminate information on the current and forecast situation prepare and disseminate the IAP establish a Communications Plan for the incident (a portion of the IAP) maintain a resource management system recording the status of resources allocated to the incident manage technical specialists liaise effectively with the Incident Controller and the Logistics Officer work effectively as a member of an IMT to resolve an incident provide management support services log and record all actions and decisions operate in a management role, effectively and efficiently delegating responsibility, monitoring performance, providing feedback and taking mitigation action to ensure completion of planning requirements at an incident Consistency in performance Competency should be demonstrated over time in a range of actual or simulated workplace environments.
Context of and specific resources for assessment	Context of assessment Competency should be assessed in an actual or simulated workplace environment. Specific resources for assessment Access is required to: equipment, personnel, facilities appropriate to a Level 2 incident and within the bounds of responsibility as designated to the Planning Officer by the Incident Controller
Method of assessment	In a public safety environment assessment is usually conducted via direct observation in a training environment or in the workplace via subject matter supervision and/or mentoring, which is typically recorded in a competency workbook. Assessment is completed using appropriately qualified assessors who select the most appropriate method of assessment. Assessment may occur in an operational environment or in an industry-approved simulated work environment. Forms of assessment that are typically used include: direct observation interviewing the candidate journals and workplace documentation third party reports from supervisors written or oral questions

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

conduct meetings and prepare agendas

delegate units within the planning section

manage a team within a dynamic environment

prepare, present and communicate information

resolve conflict and negotiate

Required Knowledge

agency workplace policies (e.g. EEO, anti-discrimination legislation, occupational health and safety) and procedures and welfare arrangements

Australasian Inter-service Incident Management System (AIIMS) structure and principles

briefing/debriefing processes and requirements

communication requirements for stakeholders, government, other agencies and community

establishing processes for monitoring and reviewing the IAP for a Level 2 incident

incident action planning process for a Level 2 incident

incident documentation and management of information

industrial awards and agreements, and agency personnel practices and guidelines

interagency MOUs relating to incident type

meeting protocols and procedures

organisational policies and procedures (such as relevant legislation; operational, corporate and strategic plans; operational performance standards; operational policies and procedures; organisational personnel and occupational health and safety practices and guidelines; organisational quality standards; organisation's approach to environmental management and sustainability)

organisation's protocols relating to media liaison e.g. confidentiality, libel, discrimination and accuracy

requirements of a Planning Section facility

resource management responsibilities and systems

risk management processes and arrangements (including incident analysis)

state/territory emergency management legislation, policy, procedures and interagency memorandums of understanding

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.
Nature of the incident (imminent or actual) may include:	Biological Civil/political events such as: civil unrest economic eco-terrorism enemy attack financial collapse general strike hostage situation/s sabotage strikes terrorism Fire (forest, range, urban) Natural events such as: avalanche snow/ice/hail drought dust/sand storms earthquakes/land shifts extreme heat/cold fauna rescue (e.g. marine life rescue) flood/wind driven water hurricane/typhoon landslide/mudslide lightning storm search and rescue tornado/cyclone tsunami volcanic eruption windstorm/tropical storm Technological/industrial events such as: bio-hazards building/structure collapse business interruption dam/levee failure explosions/fire extreme air pollution fuel/resource shortages hazardous material releases power/utility failure radiological accidents transportation accidents
Maps and schematic plans may include:	Briefing maps Display board maps Geospatial information systems Incident plan maps Incident prediction Locality maps Sector/division Traffic plan
Log of activities may include:	Critical decisions Event or running log Radio communication printouts
Management support services may include:	Administrative support Computer operators Radio Telephone
New and emerging risks may include:	Economic Environmental Political Public safety Social
Specialist technical information may include:	Advisors with special skills needed to support incident activities and functions Information sources available on site and remotely
Preparing and maintaining information display boards may include:	Currency of information Layout Maps Safety alerts Timeliness of information
Categories may include:	Control information Current situation Predicted situation Transition to recovery
Incident Action Plan may include:	Accommodation and welfare arrangements for incident personnel and affected people Communications Plan Incident objectives Information on alternative or fallback strategies Information Plan for dissemination of information to all stakeholders Information regarding the necessary logistical arrangements Management arrangements, including establishment of sectors and divisions Management structure if established Maps or site plans of the incident Medical Plan and consideration of occupational health and safety issues Resources to be allocated to each division and sector Statement of current situation and predictions of the incident's likely development (including key risk exposures) Strategies and tactics for divisions and sectors to achieve defined incident objectives Structural chart depicting the personnel in the incident management arrangements, including establishment of divisions and sectors Timings of meetings and changeovers Traffic management Transition to recovery arrangements
Briefings/debriefings may include:	Alternative strategies and the economic, social, public health, cultural, historical and environmental risks associated with each Arrangements for record keeping Arrangements in place to facilitate planning function Current and expected resourcing at the incident Current and projected situation Current arrangements for information dissemination Current incident objectives, strategies and their rationale Key risk exposures Opportunity to clarify understanding

NTISthis.com

Evidence Guide: PUAOPE025A - Manage planning for a Level 2 incident

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

PUAOPE025A - Manage planning for a Level 2 incident

Establish planning section

Manage Planning Section

Collect and evaluate information on the current and forecast situation

Disseminate information on the current and forecast situation

Prepare incident action plan and brief IMT

Participate in the IMT

Monitor and review planning functions

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

Instructions to Assessors

Teacher: ___________________________ Date: _